Terms and Conditions

By booking or participating in a tour and any related products or services (a “Tour”) with Machu Picchu MP (“MP” or the “Travel Agency”), you (“you”) agree to these Terms & Conditions (the “Terms”).

Booking

Your booking is confirmed and a contract exists when the Travel Agency or your travel agent issues a written confirmation after receipt of the applicable deposit amount. Please check your confirmation carefully and report any incorrect or incomplete information to the Travel Agency or authorized agent immediately. Please ensure that names are exactly as stated in the relevant passport.

You will pay a deposit which is completely non-refundable in any situation. There are no exceptions.

You will be required to show the original passport (not a copy) that you booked with, at the checkpoint to enter the Inca Trail. If you originally booked with an old passport and then renewed your passport, you must also bring your expired passport along with your new, valid passport to permit entry or they will refuse your entrance to the trail.

The only acceptable ID to receive a Student Discount is your University Card with a clear expiration date that must be the same year as the trek. IDs with expiry dates the following year, even though clearly valid, will not be accepted by the Peruvian government. You must submit a copy of this card at the time of booking.

Cancellations

Cancellations: Your deposit is 100% non-refundable. If you need to cancel for any reason, as you approach your tour start date, there may be additional cost due. There are absolutely no exceptions (we do not accept medical notes of any kind) as our out of pocket expenses are non-refundable to us.

ONCE BOOKED, DEPOSITS ARE NON-REFUNDABLE. CHART BELOW OUTLINES WHAT FURTHER FEES WILL BE DUE.

Cancellation ByTerms
If you cancel within 6 weeks of your start date60% your TOTAL TOUR COST is DUE
If you cancel within 2 weeks of your start date80% your TOTAL TOUR COST is DUE
Within the week of your trek (7 days)100% your TOTAL TOUR COST is DUE

Inca Trail Tours

Permits: Permits for the Inca Trail are in your name and cannot be transferred to anyone else under any circumstances. Change of dates is also not possible once a permit has been purchased. Permits are non-refundable and non-transferable. The deposit will be forfeited. Please note that this is a regulation of the Peruvian government and not the Travel Agency (or any agency).

In extreme cases when the “Inca Trail to Machu Picchu” is declared closed for safety reasons, the Travel Agency will replace your trek with an alternative trek.

Those who booked permits with a Student ID must bring that ID with them on the trek. If they fail to show this card to the Park Rangers, they will not be allowed entry onto the trail.

Medical Information

You must advise the Travel Agency of any medical problems or allergies you may have. You need to be in good physical health, and if your health is questionable, then you should consult a doctor. If you are over the age of 70 years old, then you will need to present us with a current good health medical certificate.

You are responsible for assessing whether a Tour is suitable for you. You should consult your physician to confirm your fitness for travel and participation in any planned activities. You should seek your physician’s advice on vaccinations and medical precautions. The Travel Agency does not provide medical advice. It is your responsibility to assess the risks and requirements of each aspect of the Tour based on your own unique circumstances, limitations, fitness level, and medical requirements.

The Travel Agency reserves the right to deny you permission to travel or participate in any aspect of a Tour at any time and at your own risk and expense where the Travel Agency determines that your physical or mental condition renders you unfit for travel or you represent a danger to yourself or others.

Pregnancy is considered a medical condition and must be disclosed to the Travel Agency at the time of booking. The Travel Agency may refuse to carry pregnant women over 24 weeks. The Travel Agency may also refuse to carry anyone with certain medical conditions if reasonable accommodation or alternatives cannot be arranged.

It is strongly encouraged to purchase Travel Insurance to protect you in case of a medical emergency or any tour cancellations.

Tours and Treks

All balances need to be paid in either cash, Visa debit/credit card, or PayPal (in full) prior to the briefing which will be held the night before your tour. Visa incurs a 5% service fee and if you need to use another card, it must be through PayPal which incurs a 5.5% service fee.

You must advise your guide if you wish to leave the group or the camping area for independent walks or sightseeing. If you are experiencing any problems with the services of the guide or tour, please advise the guide in that moment, so that he can resolve any problems.

All Adventure Treks include transportation to Cusco. The return train route depends on train availability.

If you become ill or injured on the trail and are unable to continue, a porter will be provided to accompany you back to an area with emergency assistance capabilities. Helicopter air lifts and medical assistance are at the expense of the trekker. If you are unable to complete the tour due to illness, we will assist you in meeting your group at Machu Picchu to recommence your tour at that point. There will be no refund of the original payment. However, we will prepare a document to certify illness which can be presented for your travel insurance.

The Travel Agency will take all reasonable care in providing our clients avoidance of accident, illness, and loss of personal property, and will only employ suitably qualified staff. We accept responsibility for the actions of our own employees. The Travel Agency cannot, however, be responsible for any action of third parties. You are totally responsible for your own personal property and rented equipment.

The Travel Agency does not take responsibility for unfavorable weather conditions, natural catastrophes, strikes, accidents, illness, injury, loss of personal items, etc. It is the client’s responsibility to carry insurance to cover these types of events. We reserve the right to modify or cancel the program due to any of the unforeseen conditions listed above.

The Travel Agency may modify your itinerary where reasonably required in its sole discretion.

Group tours might be as large as 16 participants. Groups are open to everyone no matter skill or age. By accepting a Group Tour, you acknowledge that others might change the speed and timing of the tour.

Legal

Machu-Picchu.org or Machu Picchu MP is part of Xplore Cusco, a local travel company by Tecxpla Media E.I.R.L with RUC: 20610435301.